Attendance & Absences
A parent call to the school is required for each student absence. Parents should call the school by 10:00 a.m. each day the student is absent or arrives late to school. There is a 24-hour voice mailbox available at each building. If a parent forgets to call the day of absence, a note or call from the parent should be registered the first day following the absence.
TARDY TO SCHOOL
Tardiness is disruptive to the educational process and is considered to be a serious matter. Whenever a student arrives at school after the 9:15AM bell has rung, the student should report directly to the front office. Students are to sign in on the late arrival form located in the main office
. A student who arrives to school late three (3) or more times may receive progressive intervention(s) followed by disciplinary consequences. Medical issues that result in a child being habitually tardy for school would require medical documentation from the attending physician to be marked as excused.
LATE TO CLASS
Each teacher is required to keep a record of tardiness to class. When a student is late to class, the student should report to the teacher. Each teacher’s classroom management plan will address consequences for students that are late for class.
Absences will be excused, but not counted against absence numbers, for the following reasons:
● School-sponsored trips
● Court appearance
● Service as a legislative page
● Religious instruction
● Others excused by the principal/designee
A student may be excused if the student or member of the student’s household participates or exhibits in the Indiana State fair for educational purposes. The student’s parent must provide a written note indicating the educational purpose and the school principal must approve the absence. A student may not miss more than (5) days in a school year due to attending the State Fair. The student must be in good academic standing with the school as determined by HSE.
Absences will be excused and counted against absence numbers for the following reasons:
● The student’s illness or injury (documented)
● Medical appointments
● Verified accident involving the student’s transportation
● Death or serious illness in the student’s immediate family
● Religious observations
● College/High School visits
● Others excused by the principal/designee
A maximum of eight (8) absences per semester and a maximum of sixteen (16) absences per year will be excused. Further absences will be unexcused unless verified by a doctor’s note.
Students of parents serving in active duty of the military shall have additional excused absences at the discretion of the school principal or designee for visitations relative to leave or deployment.
Any absence from school for any reason not included as an excused absence is an unexcused absence. Examples would include: car trouble, oversleeping, missing the bus, school closing assumptions, personal business, transportation problems before/after a vacation, truancy, working, administratively determined unexcused absences.
Students may make up missed work. Make-up work will be graded in accordance with the classroom teacher’s rules concerning late work. Those rules may not treat work made up due to an unexcused absence differently than work turned in late by a student who was not absent. No student’s grade for any grading period may be adversely affected solely because of unexcused absences. Repeated unexcused absences, may, however, warrant appropriate disciplinary action, including action under Indiana’s compulsory school attendance laws.
HAMILTON COUNTY SCHOOLS ATTENDANCE PROGRAM
Attending Class Equals Success (ACES) Program
is a proactive program sponsored by the Hamilton County Prosecutor’s Office. Its purpose is to promote good school attendance by enforcing the legal obligations of compulsory school attendance noted in Indiana Law. Students may be referred by HSE Schools to the Hamilton County Deputy Prosecutor for the City of Fishers
for participation in the program for being truant from school or having unexcused absences. Students with absences without a doctor’s note that exceed 8 days per semester or 16 days per school year are considered unexcused and may also result in a referral to the ACES program.
Check CANVAS for assignments when absent. On a student’s second consecutive day of absence, parents may call the school and request that make-up work be collected for pick-up by the parent.
These requests must be made by 9AM in order to be processed that day. For every day the student has an excused absence, the student has one (1) day to complete the make-up work. Students absent less than two (2) days will receive make-up work from the teacher upon return to school. Exceptions can be made at the discretion of the teacher.
Teachers will work with students regarding make-up work and missing assignments; however, the student is ultimately responsible for requesting make-up work from teachers upon the student’s return to school.
At the discretion of the teacher, make-up work will be assigned prior to or following a known absence from school. For each day of absence, the student will be allowed one day to complete assignments. Each student will have equal time as the student’s classmates to complete assignments.
MEDICAL / DENTAL APPOINTMENTS
All absences for medical and dental appointments require written verification from the doctor or dentist for the absence to be medically excused. The written verification is to be turned in to the main office when the student returns to school.
Students who miss school under the following circumstances will be considered truant:
1. Leaving school premises during the school day without parental knowledge or notification of school authorities.
2. Defying parental authority in the failure to attend school, or being absent from school without parental knowledge or approval.
3. Repeated unexcused absenteeism after acquisition of the 16th absence during the course of a year.
All days of truancy are considered unexcused. Truant students will receive disciplinary consequences.
Repeated instances of truancy during the course of a semester will result in the student being identified as engaging in “habitual truancy.” A Juvenile Truancy Report will be filed with the Hamilton County Prosecutor's Office or through the ACES Program.
Students who must leave school early due to an approved excused absence are to bring a note from a parent or guardian explaining the reason for the early dismissal and the exact time the student will need to leave school. The note is to be turned in to main office personnel prior to period one. At that time, the student will be issued an early dismissal pass, which will allow the student to leave class at the assigned time to wait at the office to leave school. All students leaving school prior to regular dismissal are to sign out on the approved early dismissal form located at the school office. PHOTO IDENTIFICATION IS REQUIRED TO SIGN STUDENTS OUT FROM SCHOOL.
In order to participate in extra-curricular activities, a student must be in attendance at school a minimum of one half-day on the day of the event (at least 3 full academic
Students may only use school phones during the school day with permission from teachers or office secretaries. Cell phone calls and or texts to or from parents/guardians during the school day may be disruptive and violate cell phone usage rules.
Students may use school phones in the office to contact parents or guardians. School phones are also available for students attending after school activities free of charge.
STUDENT MESSAGES / DELIVERIES
Parents should refrain from calling in or sending messages to their students during the school day. In order to reduce disruptions, messages will be delivered only in cases of emergency. Flowers, balloons or gift deliveries of any kind are not to be sent to students during the school day. Deliveries will not be accepted.
All Visitors Must First Register in the Main Office!
Students are not to bring visitors to school. Some events are open to the public, such as athletic events. Other events, such as dances and parties, are not open to the public.
Parents are always welcome but are encouraged to make an appointment to see a teacher or the principal. Parents wishing to visit their child's classes should contact the teacher or guidance counselor for an appointment and register with the school office upon arrival. A background check must be completed and approved and the anti-bullying video must be viewed before visiting your child’s class.
Students’ Legal Settlement:
A student may be expelled from school if the student’s legal settlement is not in the attendance area of the school corporation where the student is enrolled.
WITHDRAWL FROM SCHOOL
To withdraw from school, a student must see the student’s guidance counselor so that records and transcripts can be completed for school to which the student is transferring. All school materials and books must be returned and all fees paid before records will be forwarded. Parents or guardians must sign a release form before any records can be sent to another school corporation.